Article Overview
A complete export quotation checklist: product details, Incoterm, packing, lead time, payment terms, validity and exclusions.
A professional export quotation is a sales tool and a risk-control tool. Incomplete quotes create endless clarification emails and disputed expectations later.
Minimum fields every export quote should include
- Seller legal name and contact person
- Buyer reference / RFQ number
- Detailed product description
- Quantity and unit of measure
- Unit price and currency
- Incoterm + named place/port
- Packing description
- Lead time
- Payment terms
- Validity date
- Exclusions (duties, destination charges, etc.)
Optional but high-value additions
- Estimated net/gross weight
- Working HS reference
- Sample policy
- Inspection options
- Production capacity note
See also proforma vs commercial invoice and how to price export orders.
FAQ
Is a WhatsApp price a quotation?
It can start a conversation, but serious orders need a written quote with commercial terms.
Should I include photos?
Yes when they clarify the exact item, especially for catalogue variants.
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