A clear export quotation helps international buyers compare your offer, understand costs and proceed confidently with an order.
What Is an Export Quotation?
An export quotation is a formal commercial offer shared with an international buyer. It explains what is being supplied, at what price, under which conditions and within what timeline.
Information to Include
- Seller company name and contact information
- Buyer company name and address
- Quotation number and issue date
- Product name and detailed specification
- Quantity and unit of measurement
- Unit price and total price
- Currency
- Packaging details
- Minimum order quantity
- Production or dispatch time
- Payment terms
- Delivery terms
- Quotation validity
- Applicable taxes, duties or additional charges
Keep Product Descriptions Clear
Use exact grades, dimensions, materials, models or quality standards. Avoid vague descriptions that may create disputes after production or delivery.
Explain What the Price Includes
Clearly state whether the price includes packaging, inland transportation, documentation, insurance or international freight. The buyer should know which costs are included and which are separate.
State the Delivery Timeline Realistically
Consider raw material availability, production capacity, inspection, packaging and transport arrangements before committing to a dispatch date.
Use a Validity Period
Raw material prices, currency conditions and freight costs may change. A defined validity period protects both parties from misunderstanding.
Review Before Sending
Check product details, arithmetic, currency, bank information, buyer name and delivery terms carefully. A professionally prepared quotation improves credibility and reduces delays.
